Payment Policies
Failure to meet payments when due
A student who fails to make fee payments or make satisfactory arrangements to pay in the Cashier’s Office by the close of business on the last day to add a class may be automatically suspended from all classes. The student may not attend classes until he or she has been officially reinstated and has paid all accrued fees and a reinstatement fee of $50, if applicable. Students may refer to the Academic Calendar for each semester to obtain “last day to add a class” information.
Installment Payment Plan
UVA Wise offers a monthly payment plan. Information about this service is available at the Financial Aid Office or the Cashier’s Office.
Federal Tax Forms
Students who take classes at UVA WISE are eligible to receive 1098T Tuition Statements for tax purposes. Those forms are provided by the Cashier’s Office and statements will be mailed to the home address in the student information system.
Institutional Loan Programs
The University of Virginia’s College at Wise Emergency Loan Fund is designed to assist students in covering unexpected, emergency financial needs when other sources of funding, including financial aid, are not immediately available. Qualifying emergencies may include, but are not limited to, travel costs due to a family emergency, unexpected medical expenses, or the purchase of medical insurance.
Please note that the purchase of books and supplies while awaiting financial aid or loan disbursement does not qualify as an emergency under this program.
To be eligible, students must be enrolled in at least 12 on-campus credit hours in a degree-seeking program. Loans are available up to a maximum of $300, limited to one loan per semester. The repayment period may not exceed 90 days and the loan must be fully repaid prior to the beginning of the next academic term. No interest is charged.
Applications are available in the Cashier’s Office.
Refund Policy
In the event a student withdraws from the college, tuition, fees, room and board charges are canceled on a percentage basis determined by the week of school in which the withdrawal takes place. The week begins with the Monday on which classes begin and extends to the following Sunday. Monies due to the College are paid first before refunds are issued to the student.
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School Week
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Percent Credited
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Through first class week
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100
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Second week of classes
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90
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Third week of classes
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50
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Fourth week of classes
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25
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After the fifth week
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0
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Return of Title IV Funds Schedule: In the event a student withdraws from the college and the student has received Title IV Aid, the Return of Title IV Funds Schedule will apply. Under this schedule, room and board are considered institutional charges and will be refunded in the same manner as tuition and fees, i.e., based on the number of days of attendance. Contact the Cashier’s Office for additional information.
Returned Payments Policy
A $50.00 service charge will be assessed for each returned payment, whether by personal check or through the College’s online payment system, due to insufficient funds, account closure, or any other reason.
Students who have three or more returned payments during a semester will no longer be permitted to use personal checks or submit payments via the online system without prior approval from the Cashier’s Office. Exceptions may be granted on a case-by-case basis at the discretion of the Cashier’s Office.
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